Creating Tables in PowerPivot

PowerPivot has the ability to import data from a wide variety of sources. But you could run across a situation where you don’t have that data stored anywhere. Perhaps it’s on a piece of paper, or in a text file, or it’s just in the user’s brain and needs to be typed in. Logically then you would want to create a new table in PowerPivot.

Except you can’t. PowerPivot itself doesn’t provide the ability to create tables and enter data directly into it. Now, before you start the usual rending of garments and gnashing of teeth plus a little wailing, there is a simple to implement solution.

Create a new Excel 2010 workbook. In sheet 1 (or any sheet) let’s enter the following information.

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Now highlight the above cells and Copy them to the clipboard. Next, launch the PowerPivot window by going to the PowerPivot tab in Excel 2010 and clicking the PowerPivot window button.

Once PowerPivot is open, if you look in the middle group of buttons you’ll see a set named Paste from Clipboard The To New Table button should be activated now that you have data in your clipboard.

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Click the To New Table button. When you do, the Paste Preview dialog appears.

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This is similar to the preview window you see with the Import Table wizard, only not quite as much functionality. Here, we can view the data and validate that it is correct, which it is. We can also indicate if the first row contains our column headers, which in our case it does so we can just leave that option checked on. Click OK to import the data.

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Above is our new data, now pasted into PowerPivot. We have the same abilities with it we have with any other table, we can sort, rename our columns, add new calculated columns, and more. As you will note from the tab at the bottom of the picture, the data was pasted into a table with the rather uninformative name of Table. We can do better than that, so right click on the Table tab and pick Rename from the menu. Overwrite Table with CountryInfo.

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Now you can see how easy it is to create new data from scratch and paste it into PowerPivot. In this example I used a limited number of rows for illustrative purposes, but it’s quite possible to import massive amounts of data. In addition, you can add to your table later. In this example all we would have had to do is Paste Append from the toolbar.

In the next blog post we’ll build on what we’ve learned and look at how to combine data imported from multiple sources.

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