Tag Archives: Outlook

Revisting the Outlook Save All Attachments Macro

Back in 2007 I created a post on an Outlook Macro to save all attachments for an e-mail. Some people were having a problem downloading the file (not sure why as it worked for me) but to help out thought I’d repost the code in full.

Note I have not tried this with Outlook 2010, so use at your own risk.


Option Explicit


Public Sub SaveAttachments()

  'Note, this assumes you are in the a folder with e-mail messages when you run it.
  'It does not have to be the inbox, simply any folder with e-mail messages
  
  Dim App As New Outlook.Application
  Dim Exp As Outlook.Explorer
  Dim Sel As Outlook.Selection
  
  Dim AttachmentCnt As Integer
  Dim AttTotal As Integer
  Dim MsgTotal As Integer
  
  Dim outputDir As String
  Dim outputFile As String
  Dim fileExists As Boolean
  Dim cnt As Integer
  
  'Requires reference to Microsoft Scripting Runtime (SCRRUN.DLL)
  Dim fso As FileSystemObject
    
  Set Exp = App.ActiveExplorer
  Set Sel = Exp.Selection
  Set fso = New FileSystemObject

  outputDir = GetOutputDirectory()
  If outputDir = "" Then
    MsgBox "You must pick an directory to save your files to. Exiting SaveAttachments.", vbCritical, "SaveAttachments"
    Exit Sub
  End If
    
  'Loop thru each selected item in the inbox
  For cnt = 1 To Sel.Count
    'If the e-mail has attachments...
    If Sel.Item(cnt).Attachments.Count > 0 Then
      MsgTotal = MsgTotal + 1
      'For each attachment on the message...
      For AttachmentCnt = 1 To Sel.Item(cnt).Attachments.Count
        'Get the attachment
        Dim att As Attachment
        Set att = Sel.Item(cnt).Attachments.Item(AttachmentCnt)
        outputFile = att.fileName
        fileExists = fso.fileExists(outputDir + outputFile)
        Do While fileExists = True
          outputFile = InputBox("The file " + outputFile _
            + " already exists in the destination directory of " _
            + outputDir + ". Please enter a new name, or hit cancel to skip this one file.", "File Exists", outputFile)
          'If user hit cancel
          If outputFile = "" Then
            'Exit leaving fileexists true. That will be a flag not to write the file
            Exit Do
          End If
          fileExists = fso.fileExists(outputDir + outputFile)
        Loop
        
        'Save it to disk if the file does not exist
        If fileExists = False Then
          att.SaveAsFile (outputDir + outputFile)
          AttTotal = AttTotal + 1
        End If
      Next
    End If
  Next
  
  'Clean up
  Set Sel = Nothing
  Set Exp = Nothing
  Set App = Nothing
  Set fso = Nothing
  
  'Let user know we are done
  Dim doneMsg As String
  doneMsg = "Completed saving " + Format$(AttTotal, "#,0") + " attachments in " + Format$(MsgTotal, "#,0") + " Messages."
  MsgBox doneMsg, vbOKOnly, "Save Attachments"
  
  Exit Sub
  
ErrorHandler:

  Dim errMsg As String
  errMsg = "An error has occurred. Error " + Err.Number + " " + Err.Description
  Dim errResult As VbMsgBoxResult
  errResult = MsgBox(errMsg, vbAbortRetryIgnore, "Error in Save Attachments")
  Select Case errResult
    Case vbAbort
      Exit Sub
      
    Case vbRetry
      Resume
      
    Case vbIgnore
      Resume Next
      
  End Select
    
End Sub

'Found this code in a google groups thread here:
'http://groups.google.com/group/microsoft.public.scripting.vbscript/browse_thread/thread/7187886c3c83a570/c278a2753e9e7ceb%23c278a2753e9e7ceb
'or http://shrinkster.com/l0v
Public Function GetOutputDirectory() As String
 
  Dim retval As String 'Return Value
  
  Dim sMsg As String
  Dim cBits As Integer
  Dim xRoot As Integer
  
  Dim oShell As Object
  Set oShell = CreateObject("shell.application")

  sMsg = "Select a Folder To Output The Attachments To"
  cBits = 1
  xRoot = 17
  
  On Error Resume Next
      Dim oBFF
      Set oBFF = oShell.BrowseForFolder(0, sMsg, cBits, xRoot)
      If Err Then
        Err.Clear
        GetOutputDirectory = ""
        Exit Function
      End If
  On Error GoTo 0
  
  If Not IsObject(oBFF) Then
    GetOutputDirectory = ""
    Exit Function
  End If
  
  If Not (LCase(Left(Trim(TypeName(oBFF)), 6)) = "folder") Then
    retval = ""
  Else
    retval = oBFF.self.Path
    
    'Make sure there's a \ on the end
    If Right(retval, 1) <> "\" Then
      retval = retval + "\"
    End If
  End If
  
  GetOutputDirectory = retval
  
End Function


		
Advertisements